Automatically send after 1 minute delay.To create a new template message, choose one of the following actions from the list īy default, you’ll only see the “To…” line, but when you click on the Show Options link, you can specify one or more of the following fields To create a new Quick Step, you can click on the “Create New” link within the Quick Steps gallery on the Home tab. One of these actions is to create a new email message, reply to a message or forward a message and predefine various fields such as the To and Subject line but also the message body. Quick Steps allows you to define your own commands which performs one or multiple actions. This guide discusses the various methods and offers some tips to get you started with. Outlook offers several methods to work with message templates to be more productive in any situation. To create a keyboard shortcut, in the Shortcut key box, select the keyboard shortcut that you want to assign.Working with message templates can be a great way to save some time composing emails or answering repeated requests.
Select Add Action for any additional actions. Under Actions, choose an action that you want the Quick Step to do. Select the icon button next to the Name box, select an icon, and then select OK. In the Name box, type a name for the new Quick Step. In the Quick Steps group, in the Quick Steps gallery, select the Create New Quick Step. If you want to change the icon for a Quick Step, select the icon next to the Name box, select an icon, and then select OK. If you want, in the Shortcut key box, select a keyboard shortcut that you want to assign to that Quick Step. Under Actions, change or add the actions that you want this Quick Step to do. In the Quick Step box, select the Quick Step that you want to change, and then select Edit. In the Quick Steps group, select the More arrow at the side of the Quick Steps box to open Manage Quick Steps. To configure or change existing Quick Steps, do the following:
Opens a reply to the selected message, and then deletes the original message.Ĭreate your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it. Moves the message to a specified mail folder, marks the message complete, and then marks it as read. If your organization uses Microsoft Exchange Server or Microsoft 365, your team members names are detected in the Global Address List and inserted in the To box. If your organization uses Microsoft Exchange Server or Microsoft 365, your manager's name is detected in the Global Address List and inserted in the To box, or you can specify the recipient.įorwards the message to others in your team. Moves the selected message to a mail folder that you specify and marks the message as read.įorwards the message to your manager. For example, if you want a Quick Step to move messages to a certain folder, you must specify the folder before you can use the Quick Step.ĭefault Quick Steps in Outlook include the following:
When you use some Quick Steps for the first time, you are prompted to configure them. You can customize any of the default Quick Steps. This is because Quick Steps can contain actions such as Permanently Delete that are not able to be undone. Note: Quick Steps cannot be undone using a menu command or with a keyboard shortcut like Ctrl+Z.